How it works

Full visibility without adding to your team's workload

Scopecreeper gives leadership visibility across your entire consulting portfolio without creating administrative burden. We use data from your existing systems and communication platforms, so there's no new software for your teams to learn and no additional reporting requirements. When risks or opportunities are discovered, our team will be on hand to help plan and implement interventions. The approach is designed to surface insights, not generate busywork.

Discover all your consulting spend, including what's hidden in departmental budgets

Consulting spend often hides in plain sight. It may be classified as 'professional services' or 'advisory fees,' split across departmental budgets, or managed through different procurement channels. Scopecreeper's invoice discovery process analyses your accounts payable data to identify consulting-related spend regardless of how it's categorised. Organisations are often surprised by what they find: engagements they didn't know existed, duplicate projects across departments, or total spend significantly higher than expected.

Track every project from a single dashboard

Most organisations track consulting projects through spreadsheets, email, and project-by-project reporting. This creates blind spots: projects initiated at departmental level may never reach central visibility, and consolidating information requires significant manual effort. Scopecreeper captures milestone progress and risks through Microsoft Teams, email or other existing communication platforms your organisation already uses. You see every project in one dashboard, regardless of which department initiated it or which budget it sits under.

Catch scope creep and delays before they become budget problems

Scope creep occurs when engagements gradually expand beyond their original objectives without corresponding adjustments to timeline or budget. The challenge is that most organisations lack visibility into what's happening until invoices arrive. Scopecreeper tracks milestone progress and flags risks as they emerge. When a project starts drifting from its original brief, or when timelines begin slipping, you see the warning signs weeks earlier. This includes delays caused by internal factors like slow sign-offs or limited access to key stakeholders.

Course-correct stalled projects before value is lost

Some of the most common consulting failures emerge mid-project. Internal priorities shift, key stakeholders become unavailable, or the organisation lacks capacity to engage with the work being delivered. These problems often go unaddressed because no one has clear visibility across the portfolio. Scopecreeper surfaces stalled projects early, and our team works with you to plan interventions: whether that's pausing work until internal blockers are resolved, adjusting scope to match available capacity, or reallocating internal resources to unlock progress.

Ensure projects are staffed appropriately for the work

Staffing problems work both ways. Sometimes consultancies deploy junior resources while charging senior rates. But equally, clients sometimes request more senior consultants than the work actually requires, driving up costs unnecessarily. Scopecreeper helps you see staffing patterns across your portfolio, so you can identify where resource levels don't match the complexity of the work. This gives you better data for conversations about appropriate staffing, whether that means pushing back on under-resourcing or recognising where lighter-touch support would suffice.

Understand your rate landscape across the organisation

Many organisations agree consulting rates on a project-by-project basis without visibility into what they're paying across their portfolio. Scopecreeper aggregates your rate data across engagements and consultancies, giving you a clear picture of where you're paying more or less for similar work. You can see which firms are charging above or below your typical rates, and use this visibility to inform future decisions.

Identify your best-performing consultancies based on real outcomes

Over time, Scopecreeper builds a picture of consultancy performance based on project outcomes. You can see which firms consistently deliver on time and within scope, which tend to experience delays or overruns, and how different consultancies perform on different types of work. When it comes to selecting partners for new engagements, you have evidence from your own experience rather than relying solely on reputation or proposals.

Works with your existing systems, no new platforms to learn

Scopecreeper interacts with users through Microsoft Teams, email or other existing communication platforms to capture milestone updates and risks. For invoice discovery, we use data from your accounts payable, ERP or procurement platforms. Your teams don't need to adopt new software or change their workflows. Data flows from systems you already use, and leadership accesses insights through Scopecreeper dashboards.

See results within weeks, not months

The invoice discovery process typically reveals your complete consulting portfolio within the first few weeks. Many organisations find this initial visibility is itself valuable: understanding what you're spending before making any changes.

Ongoing tracking benefits accumulate as milestone and risk data flows through. Within 2-3 months, you'll have dashboards showing project health across your portfolio, early warning signals for potential issues, and data to inform decisions about renewals and new engagements. With systematic oversight, organisations typically identify opportunities for 20-30% cost reduction through consolidation, earlier intervention, and better-informed decisions.